5 Apps to Help You Capture Leads at Trade Shows


CES, Photonics West, and other industry trade shows are just around the corner. Deciding how you will collect and manage leads is an important part of trade show planning, but the methods of lead capture vary. The most foolproof method of lead collection is using the official scanner provided at the event; however, due to the cost, many professionals are now relying on their phones to collect leads. Just be sure to test out any app you plan on using to work out any technical issues and make sure it will serve your needs.

Here are five smartphone apps to try at your next trade show:


Capture Leads

  1. iCapture
    iCapture works offline and can be used to scan information from a trade show badge or business card. Rather than relying on optical character recognition (OCR) to pull text from business cards, the app sends the business card image to a real person that transcribes and verifies the data. iCapture organizes all lead data into a spreadsheet that you can access on their website, and it can automatically sync data with your CRM or marketing automation software such as Salesforce, Pardot, HubSpot, etc.
  2. CDS XPress Connect
    XPress Connect from Convention Data Services allows you to capture leads by scanning the barcode or QR code on an attendee's badge with your phone camera. If you don't want to use your own phone, you can rent one of CDS's Android phones or upgrade to the desktop version. After collecting the data, you can add notes, answer qualifying questions, conduct surveys, rate leads, or schedule follow-up appointments through the app. XPress Connect also works offline.
  3. LeadPod
    The LeadPod app from Expo Mobile is a spin-off of their original hand-held barcode scanner, LeadKey. The app captures lead information in real-time, showing it immediately on your device as well as storing it in a password-protected portal where you can download it after the show. You can also add notes and actions to the contact record through the app.



Preparing for your next conference? Download our Definitive Trade Show Planning Kit.

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Keep Track of Collateral

While not specifically designed for lead capture, the next two apps can also help you keep track of your trade show connections and collateral. We suggest using an app like these to scan brochures or other print materials you receive that might get thrown away later.

  1. Genius Scan
    Genius Scan by The Grizzly Labs is one of our favorites. The free app lets you scan just about any document from your phone or tablet, save it as a PDF or JPG, then send it in an email. It has a host of image-enhancing features such as automatic perspective correction and color detection. For $7.99, the Genius Scan+ version lets you export to cloud services such as Google Drive and Dropbox, among other features.
  2. HubSpot Business Card Scanner

    One of HubSpot's newest features is a business card scanner. If you're already using this tool to track sales and marketing activity, this will help to streamline your activities. The best part is the scanner is a part of the existing HubSpot app, so there is no need for ANOTHER application your phone. If you're already a HubSpot user and would like to talk through more ways to utilize your tool, request a 15 minute HubSpot consultation with our team!

    Not using HubSpot yet? Learn more about how the tool is helping sales and marketing teams drive revenue!

Bonus: You might be surprised to learn that the tools you already use have document capture features or compatible apps. For example:

Want to discuss your trade show lead generation or lead follow-up tactics? Give us a call.


About Launch Team, Inc.

We are a multi-dimensional, highly focused marketing firm that has helped companies in technical and engineering-driven industries succeed. We've been doing this for over 30 years, increasing and improving our offerings along the way. Our team's backgrounds include optics, chemistry, and biology paired with a core business and marketing focus. This allows our team a unique understanding of your business, the decision makers you work with, and the engineers who will evaluate your solution.